Registration Terms and Conditions
By registering to attend this event you are entering an agreement with Brake Conference Ltd. These terms and conditions are between Brake Conference Ltd and the person (“You”) who registers for Railway Brake and Friction Conference 2017, which will be referred to as the “Event”.
Confirmation of booking
All bookings are subject to availability and acceptance by Brake Conference Ltd. Successful bookings will be confirmed by email after Brake Conference Ltd has received the completed registration/booking form, registration/booking fee, and after any other conditions that Brake Conference Ltd requires are met.
Once the registration booking has been confirmed by email by Brake Conference Ltd these terms and conditions will form a legally binding contract between You and Brake Conference Ltd.
Brake Conference Ltd reserves the right to refuse or accept any booking at its discretion.
All Fees for the Event (the term “Fees” includes all payments payable to Brake Conference Ltd for participation in the Event, including registration fees, exhibition fees, and sponsorship fees) are correct at the time of publication. Brake Conference Ltd reserves the right to change the Fees at any time. Changes to Fees will not affect registrations that have already been confirmed by Brake Conference Ltd. All relevant Fees are payable by credit card or bank transfer at the same time as You submit your booking form. All bookings will be considered provisional until payment has been completed and Brake Conference Ltd has confirmed the booking. You acknowledge that Brake Conference Ltd cannot guarantee places held on a provisional basis and that places may sell out.
The Fees include entry to the Event and refreshments as stated in the conference programme.
The Fees do not include travel to or from the Event or any accommodation costs.
Non-payment of any required Fees prior to the Event will result in the registration being rejected and You will be refused entry to the Event.
Changes, cancellation and postponement
Speakers, conference sessions, and timings of the Event are all subject to change.
It may be necessary for reasons beyond the control of Brake Conference Ltd to alter the content, timing and location of the Event that You have booked. If for any reason Brake Conference Ltd decides to make material changes to the Event, or cancel the event, Brake Conference Ltd is not responsible for covering transport costs, hotel or other costs, or damages, incurred by registrants. In case of cancellation of the event, Brake Conference Ltd has the right to transfer this booking to a similar event to be held in the next 12 months. Should Brake Conference Ltd be unable to provide a similar event, a refund will be made to the value of the registration price paid at the time of the booking. The refund will be made in the same form as the original payment was received (e.g credit card payment will refund to same credit card number). In the event of having to cancel the event, Brake Conference Ltd’s liability to You will be limited to the Fees that You have paid to Brake Conference Ltd.
Your booking may only be cancelled if Brake Conference Ltd receives an email from You at firstname.lastname@example.org no later than 30 days before the Event and You receive an acknowledgement from Brake Conference Ltd within one week of your cancellation email that your email regarding cancellation has been received. A cancellation fee of 50% will apply. Simply sending an email is not proof that Brake Conference Ltd has received your email. Brake Conference Ltd will not accept responsibility for any cancellation email message sent from You that is lost, delayed, or which was not seen by Brake Conference Ltd for any reason whatsoever. No refunds will be made for cancellations made less than 30 days prior to the event. The refund will be made in the same form as the original payment was received (e.g credit card payment will refund to same credit card number). Subject to the discretion and approval of Brake Conference Ltd a substitute delegate may be sent, in which case no cancellation charges will apply.
Brake Conference Ltd reserves the right, without any liability, to refuse You admission or eject You from the Event for failure to comply with these Terms; or if in Brake Conference Limited’s opinion You represent a security risk, nuisance or annoyance to the running of the Event. In such cases no refund will be given to You.
Your attendance at the Event
Please advise us of any special access requirements at the time of making your booking.
You must not record, film, or take photographs at the Event unless expressly permitted by Brake Conference Ltd.
You acknowledge that the Event or part of it may be filmed or recorded by audio-visual or electronic means, or through photographs, including photographs of individuals or groups of delegates. You agree to permit Brake Conference Ltd, or any third party licensed by Brake Conference Ltd, to the unlimited use and distribution of such footage and photographs, which may feature images of You for the purposes of advertising and publicity. Please inform the photographer if You do not wish to be included in any individual or group photographs.
By registering for the Event, you agree that Brake Conference Ltd can use your company logo on the event website to indicate that attendees attending from your organisation are participating in the Event.
By registering for the Event, you agree that Brake Conference Ltd can distribute your name, job title, and company or institutional name on delegate lists distributed to other participants. Your contact details will not be included in these lists.
You are responsible for arranging your own insurance cover in connection with your attendance at the Event. To the maximum extent permitted by law, Brake Conference Ltd shall not liable for any kind of loss or damage to You or your personal property through your attendance at the Event.
Brake Conference Ltd liability
Views expressed by speakers are their own and Brake Conference Ltd disclaims all liability for advice given or views expressed during an Event. Materials distributed at an Event are intended for information only and should not be relied upon.
To the maximum extent permitted by law, Brake Conference Ltd shall not be liable to You for any direct, indirect, economic, or consequential loss, or any loss of business, use, profit, anticipated profit, contracts, revenues, goodwill or anticipated savings arising in connection with this Agreement, even if You have been advised of the possibility of such loss or damage.
Security of your data and financial information
Brake Conference Ltd takes the security of your information seriously and takes all reasonable steps to protect your personal information, unfortunately we cannot guarantee the security of any data you disclose on-line. Brake Conference Ltd cannot accept responsibility for the inherent security risks of providing information and dealing on-line over the Internet and therefore the risk of breaches of security is yours to take.
If any part of these terms is declared to be invalid or illegal for any reason by any court of competent jurisdiction, that part will be severed and the remaining terms will continue to apply in full force and effect as if the terms had been executed with the invalid or illegal part removed.
Any person or organisation who is not a party to these terms has no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any of these terms.
These terms shall be governed by English law and You hereby submit to the exclusive jurisdiction of the English courts. Nothing in this clause limits the right of Brake Conference Ltd to take proceedings against You in any other court of competent jurisdiction.
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